MINUTES

WALKERSVILLE BURGESS & COMMISSIONERS TOWN MEETING

August 11, 2010

The Town meeting of the Walkersville Burgess & Commissioners was called to order on Wednesday, August 11, 2010, at 7:30 p.m. Those in attendance included Burgess Ralph Whitmore, Commissioners Sam Eyler, Donald Schildt, Chad Weddle, Russell Winch, and Debbie Zimmerman, Town Manager Gloria Long Rollins, Planning and Zoning Administrator Susan Hauver, Public Works Director Bob DePaola, Town Attorney David Severn, TFC Jimmy Ardinger, approximately 12 citizens, Ed Waters of the Frederick News-Post, and Courtney Pomeroy of the Gazette.

The meeting was called to order by Burgess Ralph Whitmore, with the Pledge of Allegiance.

Commissioner Weddle offered a prayer to open the meeting.

1. MINUTES

2. REPORT FROM WALKERSVILLE BUSINESS AND PROFESSIONAL ASSOCIATION

Mr. Bob Sussman from Galaxy Control Systems and President of the Walkersville Business and Professional Association announced that the association has received their registration papers from the State of Maryland and are now official. He reviewed plans with the Commissioners for Bylaws and future meeting dates and activities.

3. GLADE VALLEY COMMUNITY SERVICES REQUEST FOR OFFICE SPACE

Burgess Whitmore noted that a representative from Glade Valley Community Services, an umbrella organization to the Walkersville Food Bank, approached Ms. Rollins and asked that the town provide office and storage space for the organization. She advised him to make his request to the Burgess and Commissioners so that if approved, the process to locate a spot for them could begin. Wanda Heurich enlightened the commissioners that the organization is also involved with the summer feeding program at Creamery Park, and provides outreach to the community, including the yellow box clothes collection program. Her idea is to take over the soon to be vacant CASS office at the Heritage Manor House to store files and interview clients.

4. RESOLUTION 2010-02 ADOPT FREDERICK COUNTY HAZARD MITIGATION PLAN UPDATE

Ms. Rollins reviewed the resolution adopting the Frederick County Hazard Mitigation Plan update and reminded commissioners that the original plan was adopted 5 years ago. In order to qualify for Federal disaster funding the town must plan for and participate in mitigating natural hazards in cooperation with Frederick County Emergency Management Division.

5. LETTER OF CREDIT - SUN MEADOW

Ms. Hauver reviewed the reduction of letter of credit request for Sun Meadow Phase 6 public improvements. Frederick County inspectors have recommended release of $839,866.50 of the $1,375,267.12 total letter of credit, which includes $152,232.88 for Sediment control, $344,253.05 for Roadway construction, $235,755.00 for Water, $133,844.00 for Storm drains, and $509,158.90 Contingency.

6. T-MOBILE MODIFICATIONS – RECOMMENDATION REPORT

Ms. Rollins reviewed the special use permit recommendations from Center for Municipal Solutions for the upgrade and modification equipment for the T-Mobile wireless cellular service site on the Crum Road water tower.

Commissioner Donald Schildt made a motion, seconded by Commissioners Sam Eyler and Russell Winch, to approve the special use permit conditions and notify T-Mobile of the terms and conditions for completing their modifications. The motion passed by a vote of 4-1, with Commissioner Chad Weddle in opposition.

7. PUBLIC HEARING - ANNEXATION

Ms. Hauver reminded Commissioners of discussions of conditions for annexation of Century Center. One of the conditions is the acquisition of an additional 300,000 gallons of water for the Town’s use, to be obtained from the quarry, the Walker Farm, a well in Community Park, or a water line connecting to Frederick County’s system at Waterside, or a combination thereof.

Krista McGowan, attorney for the applicant, Chris Smariga, and Jim Fitzgerald were present. Ms. McGowan reviewed the various changes that occurred since the beginning of the project and notified commissioners that the applicant was stepping back to review the huge financial commitments, including water supply, road construction, dry sewer lines. Town Attorney David Severn presented the draft of the annexation conditions.

Mr. Fitzgerald would like to figure out what Century Center will need as far as water supply before committing to provide the ambiguous guesstimate of 300,000 gallons. He would also like to extend the time period for implementation to 5 years.

Attorney David Severn reviewed that the Public Hearing on the annexation started in July, it was postponed/continued to August 11, the applicant is proposing changes to the 300,000 gallon requirement, with a study arrangement, with an extension of time, and wants to satisfy his obligation by drilling an additional well in Community Park where the Town already has 3 wells.

Burgess Whitmore stated that the 300,000 gallons was not negotiable. He would like to obtain cost estimates for the various options being considered.

8. ACCOUNTS PAYABLE AND JUNE FINANCIAL STATEMENTS

9. COMMISSIONERS’ CONCERNS

10. POLICE REPORT

TFC Jimmy Ardinger presented the July 2010 police reports to the commissioners.

11. COMMISSIONERS’ CONCERNS (CONTINUED)

Commissioner Donald Schildt asked for guidance on what day to hold the Veterans’ Day ceremony. He will be organizing an essay contest with the Childrens’ Center of Walkersville and reminded staff to order flags for the event.

Commissioner Russell Winch announced the Frederick County Babe Ruth regional quarter final results.

Town attorney David Severn notified commissioners of the death of Mr. Dale Ausherman.

There being no further business, the meeting adjourned at 9:03 p.m.

Respectfully submitted,

Gloria Long Rollins

Town Manager