MINUTES

WALKERSVILLE BURGESS & COMMISSIONERS TOWN MEETING

August 13, 2008

The Town meeting of the Walkersville Burgess & Commissioners was called to order on Wednesday, August 13, 2008, at 7:30 p.m. Those in attendance included Commissioners Sam Eyler, Donald Schildt, Chad Weddle, Russell Winch, and Debbie Zimmerman, Town Manager Gloria Long Rollins, Planning and Zoning Administrator Susan Hauver, Public Works Director Bob DePaola, 7 citizens, 1 press, Jeremy Hauck of the Gazette.

The meeting was called to order with the Pledge of Allegiance.

1. MINUTES

Commissioner Debbie Zimmerman made a motion, seconded by Commissioner Russ Winch, to approve the minutes of the July 9, 2008 Town meeting with corrections. The motion passed by a vote of 5-0. (Correction adding Burgess Whitmore as present for July 9, 2008 meeting and vote of 4-0 on Forestry Consultant motion as Commissioner Schildt was absent).

Commissioner Debbie Zimmerman made a motion, seconded by Commissioner Russ Winch, to approve the closed personnel minutes of June 25, 2008 and the closed legal meeting minutes of July 9, 2008. The motion was approved by a vote of 4-0-1, with Commissioner Don Schildt abstaining.

Commissioner Russell Winch made a motion, seconded by Commissioner Sam Eyler, to approve the closed legal meeting minutes of July 16, 2008. The motion was approved by a vote of 3-0-2, with Commissioner Don Schildt and Commissioner Debbie Zimmerman abstaining.

2. INTRODUCTION OF ORDINANCE 2008-08 TO REPLACE EXISTING §88-16 OF THE TOWN CODE

Ms. Hauver reviewed ordinance that totally rewrites sections on fuel storage, incorporating double wall tanks, specifics on allowances in different zoning districts, setbacks, and accepted practices with a conservative view. This ordinance will address recent issues with large fuel storage tanks for generators at Lonza and Safeway. Public hearing will be held by the Planning Commission.

Commissioner Debbie Zimmerman made a motion, seconded by Commissioner Chad Weddle, to introduce Ordinance 2008-08 replacing §88-16 regarding Storage of flammable and combustible fuels. The motion passed by a vote of 5-0.

3. CITIZENS’ QUESTIONS AND CONCERNS

Ron Layman, of 24 W. Frederick Street, asked commissioners what can be done to eradicate them there skunks, possums, and raccoons that are overpopulating the Town. His neighbor has trapped and released at least 20 skunks and he feels we have a real problem with all these critters. Burgess Whitmore stated that skunks, possums, and raccoons are citizens too and maybe everyone should just make more stew.

4. SECURITY CAMERA AWARD FOR CREAMERY PARK

Ms. Rollins reviewed the proposals and recommendations for security cameras at Creamery Park.

Commissioner Chad Weddle made a motion, seconded by Commissioner Debbie Zimmerman, to award the security camera Program Open Space project for Creamery Park to Digital Age Solutions in the amount of $5,199.94 and up to $6,000. The motion passed by a vote of 5-0.

Commissioner Russ Winch asked that Digital Age Solutions address some networking security issues prior to proceeding. Ms. Rollins will present his concerns to the contractor.

5. WATER TAP PURCHASE AGREEMENT – SECOND WALKERS VILLAGE LIMITED PARTNERSHIP – PARTIAL ASSIGNMENT OF NON-STANDARD MULTI-YEAR TAP AGREEMENT

Ms. Hauver reviewed documents associated with 39 original water taps purchased by Jay Silberman. The Victoria Park project used 28 of the taps and he is requesting 1 tap be allocated to Chevy Chase Bank and be located on one of the two commercial lots. The document allocating the taps was approved by Town Attorney David Severn.

Commissioner Chad Weddle made a motion, seconded by Commissioner Don Schildt, to allocate 1 of Jay Silberman’s taps to Chevy Chase Bank. The motion passed by a vote of 5-0.

6. BARRICK REQUEST FOR RELEASE OF EASEMENT

Documents and a map of the Barrick property were reviewed regarding location of a water line easement to the Town reservoir. The Town Attorney recommends a public hearing (which will be advertised and scheduled for the September 10^th Town meeting) to determine that the easement is no longer needed for any public use per the Town Charter, Article IV, Powers, §C4-4 A.(62) Specific Powers.

Commissioner Chad Weddle made a motion, seconded by Commissioner Debbie Zimmerman, to abandon the water line easement to the Barricks as the easement is no longer needed for public use. The motion passed by a vote of 5-0.

7. AT&T TELECOMMUNICATIONS LEASE MODIFICATION

Ms. Rollins reviewed proposal from AT&T to modify the current lease by removing the 3 antennae on the Crum Road water tower and replacing them with 6 antennae. They are proposing an additional $750 per month ($250 for each additional antenna) on to the current base lease amount of $2,068.31 per month. After checking with other Town Managers, "the market", Ms. Rollins noted that she was satisfied that this negotiated addition was tolerable. Commissioner Winch noted that it should be higher as they are doubling the number of antennae.

Commissioner Don Schildt made a motion, seconded by Commissioner Chad Weddle to accept the AT&T proposal in principal @$750 per month for an additional 3 antennae. The motion passed by a vote of 4-1, with Commissioner Winch in opposition.

8. LIBRARY DEED

Ms. Rollins reviewed the modifications and remodifications to the library deed and noted that Town Attorney David Severn is satisfied that the Town’s concerns have been addressed. Several items of wording have been reinserted and the site will be a library or public use site.

Commissioner Chad Weddle made a motion, seconded by Commissioner Debbie Zimmerman, made a motion to authorize Burgess Whitmore to sign the deed in its current state and have Town Attorney David Severn file at the courthouse. The motion passed by a vote of 5-0.

9. AWARD BID FOR STREET PATCH AND OVERLAY PROJECT

The Town accepted bids to patch and overlay Spring Drive, Glade Court, Church Lane, Glade Blvd., and Glade Road ranging from $195,777 to $361,563.

Commissioner Chad Weddle made a motion, seconded by Commissioner Winch, to award the Street Patch and Overlay project to the low bidder, CJ Miller, in the amount of $195,777. The motion passed by a vote of 5-0.

10. ACCOUNTS PAYABLE

Commissioner Debbie Zimmerman made a motion, seconded by Commissioner Donald Schildt, to pay the attached bills. The motion passed by a vote of 4-1, with Commissioner Chad Weddle in opposition.

11. PRESENTATION OF JUNE 2008 FINANCIAL STATEMENTS

Ms. Rollins provided commissioners with the General Fund and Water Fund June 2008 financial statements. This procedure will be implemented on advice from the independent auditors as an additional financial control measure.

12. COMMISSIONERS’ CONCERNS

Commissioner Russell Winch made a motion, seconded by Commissioner Don Schildt, for a closed personnel meeting to discuss the hiring of a Code Enforcement Officer. The motion passed by a vote of 4-1, with Commissioner Weddle in opposition.

Request was made by a citizen to put up a Dusk to Dawn sign at Trout Park. The current appropriate notification of park hours sign is "Park is Open Until Sunset" which will be installed at Trout Park if not there already.

Ms. Rollins presented a Timber Sale Contract prepared by our Independent Consultant Forester for approval by the Burgess and Commissioners. Commissioner Weddle has reviewed the contract form and finds it sufficient for our needs.

Commissioner Russell Winch made a motion, seconded by Commissioner Debbie Zimmerman, to accept the Timber Sale contract form for the town’s use in the upcoming watershed timber sale. The motion passed by a vote of 5-0.

Winterbrook HOA is requesting a crosswalk be installed on Winterbrook Drive. Mr. DePaola and the maintenance staff will handle.

There was no further business so the meeting adjourned at 8:10 p.m.

Respectfully submitted,

Gloria Long Rollins

Town Manager