MINUTES

WALKERSVILLE BURGESS & COMMISSIONERS TOWN MEETING

December 10, 2003

The town meeting of the Walkersville Burgess & Commissioners was called to order on Wednesday, December 10, 2003, at 7:30 p.m. Those in attendance included Burgess Ralph Whitmore, Commissioners Sam Eyler, Joe Magluilo, Don Schildt, Chad Weddle, and Debbie Zimmerman, Public Works Supervisor Dennis Miller, Town Manager Gloria Rollins, Planner Susan Hauver, 8 citizens, and 1 press. The meeting commenced with the Pledge of Allegiance.

  1. MINUTES
  2. Commissioner Joe Magluilo made a motion, seconded by Commissioner Sam Eyler, to approve both the regular and closed legal and personnel minutes of the November 12, 2003 meetings. The motion passed by a vote of 5-0.

  3. SWEARING IN JOHN ZIMMERMAN TO PLANNING COMMISSION
  4. Commissioner Weddle read the oath of office to John Zimmerman and swore him in to his five-year term of office on the Planning Commission. Burgess Whitmore arrived late to the meeting due to a business commitment.

  5. CITIZENS QUESTIONS AND CONCERNS

Harold Roderuck asked when will the towing of cars begin after the snow. He was informed that 40 cars had been tagged for towing Sunday through Tuesday, and that 12 vehicles had already been towed. John Poole asked what the plan for towing is the next time it snows. He was informed that after the plows go through the drivers will tag vehicles that have not moved during the snow. Twenty-four hours later, local towing companies will be called to begin the towing operation. Several commissioners and citizens expressed their relief that cars had finally been towed for violating the snow ordinance.

4. WALKERSVILLE LIGHT INDUSTRIAL PARK – PWA, DEEDS OF EASEMENT, LETTER OF CREDIT

Susan presented the documents for the Walkersville Light Industrial Park as approved by the Town Attorney and Town Engineer. She recommended commissioners’ approval pending the final review by David Severn, Town Attorney.

Commissioner Zimmerman made a motion, seconded by Commissioner Schildt, to approve all documents as approved by Town Attorney David Severn. The following documents included: Standard Public Works Agreement for Sediment and Erosion Control and Stormwater Management and Roads/Utilities and cost estimate, Forest Improvements Agreement (Public Works Agreement), Forest Resource Deed of Easement/Maintenance Covenants and Agreement, Storm Drains Deed of Easement/Maintenance Covenants and Agreement, Letter of Credit for PWA, Declaration of Covenants, Conditions and Restrictions. The motion passed by a vote of 5-0.

5. ORDINANCE 2003-11

Ordinance 2003-11 changes the time for filing certificates of candidacy to "no later than 4:30 p.m. on the last day of the month preceding an election."

Commissioner Weddle made a motion, seconded by Commissioner Zimmerman, to approve Ordinance 2003-11. The motion passed by a vote of 5-0.

 

 

 

 

 

  1. RESOLUTION 2003-05

Resolution 2003-05, previously introduced to change the town’s election date from the first Monday in May to the 2nd Monday in September starting in 2006.

Commissioner Zimmerman made a motion, seconded by Commissioner Magluilo, to amend Resolution 2003-05 to change the Burgess and Commissioners’ terms of office to 3 years and the town election to every 3 years starting September 2006. The motion passed by a vote of 3-2, with Commissioners Eyler and Schildt opposed.

Commissioner Weddle made a motion, seconded by Commissioner Magluilo, to adopt Resolution 2003-05 as amended. The motion passed by a vote of 3-2, with Commissioners Eyler and Schildt opposed.

 

7. PERSONNEL POLICY MANUAL

Commissioner Weddle continues to review the current draft of the Personnel Manual and will give his recommendations to the commissioners sometime in December.

  1. PLANNING COMMISSION SALARIES
  2. Commissioner Magluilo discussed the responsibilities and time that Planning Commission members devote to the town and proposed a stipend of $40 per meeting attended for all town volunteers, included on the Planning Commission, Parks Committee, and Board of Appeals.

    Commissioner Schildt stated that he was not in favor of paying town volunteers. Commissioners Zimmerman and Weddle recused themselves because they have a spouse serving on the Planning Commission and Board of Appeals respectively.

    Commissioner Magluilo made a motion, seconded by Commissioner Eyler, to pay all town committee members a $40 stipend for meetings attended starting in FY2005. The motion passed by a vote of 2-1, with Commissioner Schildt opposed.

  3. ADELPHIA FRANCHISE AGREEMENT EXTENSION

The town received a letter from Adelphia requesting an extension of the current franchise agreement for one year until December 31, 2004. A telephone conversation with the Adelphia representative revealed that the equipment upgrade for Frederick County and specifically Walkersville is in full process. Walkersville’s improvements should be completed by the end of the year. Commissioner Zimmerman noted that she thinks it is ridiculous that the cable cannot be extended from Discovery down Stauffer Road to serve houses on the farm compound without an exorbitant fee being charged.

Commissioner Magluilo made a motion, seconded by Commissioner Eyler, to sign the extension for one year. The motion passed by a vote of 4-1, with Commissioner Zimmerman opposed.

10. COURTESY SNOW REMOVAL

A request for courtesy snow removal was received from the developers of Sun Meadow.

Commissioner Magluilo made a motion, seconded by Commissioner Zimmerman, to provide courtesy snow removal on Phoenix, Greenwich, Capricorn, and Polaris, the yet-to-be accepted streets in Sun Meadow. The motion passed by a vote of 4-1, with Commissioner Weddle opposed.

 

 

  1. POST OFFICE UPDATE

Ms. Rollins noted the letter included in the commissioners packets from Senator Sarbanes in response to the town’s request for information on the status of a new post office in Walkersville.

 

12. COMMUNITY PARK RESTROOM REPAIRS

Dennis Miller asked Commissioners to approve the proposal by Fellows Plumbing and Heating to repair a leak between the interior walls of the restroom structure. They would also install modifications to insure that any further work on the pipes can be completely easily.

Commissioner Zimmerman made a motion, seconded by Commissioner Magluilo, to hire Fellows Plumbing and Heating to complete the work on the Community Park restroom at a cost of $5,900. The motion passed by a vote of 5-0.

13. ACCOUNTS PAYABLE

Commissioner Magluilo made a motion, seconded by Commissioner Zimmerman, to pay the attached bills. The motion passed by a vote of 5-0.

14. COMMISSIONERS’ CONCERNS

Commissioner Schildt presented the notification that the Kiwanis Club charter will be pulled as of December 31, 2003. He noted that this is sad news after the club has served the town for 30 years and that it has been an asset to the community. Plans will be made to invite the remaining Kiwanis members to a town meeting to thank them for their service to the town.

In response to Commissioner Schildt’s inquiry as to the status of Glade Road, Susan Hauver reported that 2 poles remain to be moved by the end of January, weather permitting. The paving of the road will be pushed back to the spring.

Commissioner Zimmerman extended a hardy to THANK YOU to Mr. John Poole for suggesting the idea of the town’s holiday tree. Mr. Poole stated that it was an honor to be chosen to light the tree. Burgess Whitmore complimented the work and effort of the town staff who organized the event with Commissioner Zimmerman, i.e. Ms. Diane Fauble and Ms. Sherrie Kline are to be commended for the lovely evening enjoyed by all in attendance.

Commissioner Weddle will work on the amendments needed to the Town Code in order for members of the Parks Committee and Board of Appeals to be able to accept compensation for their work.

Commissioner Schildt made a motion, seconded by Commissioner Magluilo, to hold a closed personnel meeting to discuss the Maryland State Police Resident Trooper program and evaluations and holiday bonuses for town staff. The motion passed by a vote of 5-0.

The meeting was adjourned at 8:20 p.m.

 

Sincerely,

 

 

 

Gloria Long Rollins

Town Manager